Salary Mid-Point: $60,000
Location: Moon PA
Job Type: Permanent
IFG Pittsburgh is actively recruiting for an Accounts Payable Specialist responsible for managing and processing all aspects of the organization's outgoing payments to vendors, contractors, and service providers. This role ensures that the organization's obligations are met on time and in accordance with budgeting and financial procedures, while also maintaining accurate financial records.

Responsibilities of the Accounts Payable Specialist
  • Invoice Processing: Review and process incoming invoices, ensuring proper documentation and approval from Directors, Department Heads and/or Program Managers.
  • Payment Disbursement: Prepare and issue payments (Check, EFT and Wire) to vendors, contractors, and service providers, ensuring timely processing according to payment terms.
  • Record Keeping: Maintain accurate records of all AP transactions, including invoice numbers, payment dates, and amounts, in the organization's accounting system.
  • Reconciliation: Reconcile accounts payable by ledgers to ensure that all payments are accounted for and properly posted and assist in monthly financial closings.
  • Budget Monitoring: Ensure that payments comply with the approved budget and track variances for any discrepancies
  • Communication with Vendors/Internal Staff: Maintain positive relationships with vendors and staff, responding to any inquiries regarding payments, discrepancies, or issues.
  • Expense Reporting: Assist in the processing of expense reports for all employees ensuring compliance with established financial policies and IRS regulations.
  • Compliance: Ensure that payments comply with internal financial policies, including appropriate documentation for vendors (W-9's and other documents) and approvals. Assure 1099's are issued in a timely manner. 
  • Audit Preparation: Support internal and external audits by providing documentation and reports as required
  • Expense Coding: Ensure that all transactions are properly coded to the correct accounts for accurate financial reporting and allocated across subsidiary organizations appropriately.
  • Efficiency: Develop and maintain timely and accurate filing and offer suggestions for better utilizing our Accounts Payable software to create efficiencies.

Qualifications of the Accounts Payable Specialist
  • Associates Degree preferred, not required
  • Minimum three (3) years of accounting software and/or accounts payable experience
  • Proficiency with accounting software and Microsoft Excel.
  • Knowledge of required reporting & documentation related to vendor management such as Form1099, W-9 & Sales Tax Exemption.

If you are qualified and interested in this opportunity, please contact your IFG Partner or Clayton Juth at 412-539-1434 x230 for additional details and confidential consideration. Additional opportunities can be viewed at www.IFG-Global.com.

ABOUT IFG

IFG Pittsburgh is a specialized firm focused on Finance, Accounting, Audit and Tax recruiting and staffing since 2005. We understand that our clients require qualified, experienced professionals for permanent/full-time opportunities, as well as, staffing for the execution of "just-in-time", short term special projects and interim/transitional staffing challenges. We place tremendous value on understanding the unique strengths and desires of the professionals we partner with and the specific needs and requirements of our clients who have trusted us with their human capital recruiting.