Accounts Payable Associate

IFG Pittsburgh is actively recruiting an Accounts Payable / Office Associate responsible for processing and managing payments for invoices and maintaining accurate financial records related to those transactions. This role ensures that the organization's obligations are met on time and in accordance with budgeting and financial procedures.  Accounts Payable / Office Associate will work closely with vendors to ensure smooth financial operations.  Administratively, the Accounts Payable / Office Associate will manage entry into the building for guests and deliveries, manage general voicemail inbox distributing messages to the appropriate employees, accept deliveries and deliver to appropriate employees and manage the stocking of office supplies. 

Responsibilities of the Accounts Payable / Office Associate

• Accurately enter an average of 200 invoices per month into QuickBooks.
• Identify workflow inefficiencies and propose solutions to streamline and automate AP processes.
• Process invoices for payment and generate related reports.
• Coordinate with leadership to execute ACH, wire, and check payments weekly.
• Reconcile Accounts Payable balances to the General Ledger daily.
• Review follow-ups and reconcile un-invoiced receipts monthly.
• Print, scan, and electronically file vendor invoices.
• Perform other responsibilities as assigned.
• Manage general voicemail box distributing messages to appropriate employees.
• Manage entry into secured office to include guests and deliveries.
• Ensure office supplies are at appropriate levels and placed in the appropriate places.

Requirements of the Accounts Payable / Office Associate

• Associates degree preferred but not required
• 2+ year of accounts payable experience required
• Previous experience with QuickBooks preferred
• Must possess strong technical skills with Microsoft Excel and Word.
• Must possess strong organizational skills and attention to detail
• Must possess decision-making capabilities, analytical skills, and be a self-starter. Must also demonstrate the ability to take initiative, respond to work demands in a flexible manner and produce timely, high quality work products.
• Must be customer service driven, a team player and have a willingness to seek feedback to improve skills, knowledge and performance.
• Must be open to learning new processes and systems.

If you are qualified and interested in this opportunity, please contact your IFG Partner or Dave Lozecki at 412-539-1434 x232 for additional details and confidential consideration. Additional opportunities can be viewed at www.IFG-Global.com.

ABOUT IFG

IFG is a specialized firm focused on Finance, Accounting, Audit and Tax recruiting and staffing since 2005.  We understand that our clients require qualified, experienced professionals for permanent/full-time opportunities, as well as, staffing for the execution of "just-in-time", short term special projects and interim/transitional staffing challenges.  We place tremendous value on understanding the unique strengths and desires of the professionals we partner with and the specific needs and requirements of our clients who have trusted us with their human capital recruiting.