Accounting Assistant

IFG Pittsburgh is actively recruiting an Accounting Assistant responsible for supporting core accounting operations with a focus on accounts payable, accounts receivable, and job cost administration. Responsible for maintaining accurate job records within the accounting system, processing and verifying vendor invoices, and generating customer billing to support timely revenue recognition and cash flow. Ensures completeness and accuracy of financial documentation through invoice matching, reconciliations, and organized recordkeeping. Serves as a key point of contact for vendor inquiries, resolving payment discrepancies and maintaining strong supplier relationships. Additionally, prepares ad hoc reports and financial analyses to support management, while contributing to overall process efficiency and data integrity within the accounting function.

Responsibilities of the Accounting Assistant

• Enter and maintain job records within accounting system, ensuring accuracy and proper project tracking.
• Process and verify vendor and supplier invoices, ensuring accurate coding, data entry, and timely posting.
• Generate and issue lump sum accounts receivable invoices, supporting timely billing and cash flow management.
• Prepare and submit credit applications, facilitating vendor onboarding and maintaining strong supplier relationships.
• Match receipts to corresponding invoices, ensuring completeness and accuracy of supporting documentation.
• Investigate and resolve vendor and supplier inquiries related to payment status, improving communication and reducing outstanding issues.
• Prepare ad hoc reports and financial analyses to support management decision-making.
• Reconcile monthly vendor and supplier statements, identifying discrepancies and ensuring accurate account balances.
• Maintain organized electronic records by scanning, filing, and managing invoices and supporting documentation.

Requirements of the Accounting Assistant

• Associate's degree in business, Accounting or related field is preferred, but not required
• Computer skills required - Microsoft Office Suite (Excel, Word, Outlook), working knowledge of computerized accounting systems (familiarity with COINS OA/Sage Intacct/Procore a plus)
• Excellent communication skills
• The ability to work independently as well as a team player
• Must be highly motivated with a positive attitude who is dependable, flexible and detail oriented

If you are qualified and interested in this opportunity, please contact your IFG Partner or Dave Lozecki at 412-539-1434 x232 for additional details and confidential consideration. Additional opportunities can be viewed at www.IFG-Global.com.

ABOUT IFG

IFG is a specialized firm focused on Finance, Accounting, Audit and Tax recruiting and staffing since 2005.  We understand that our clients require qualified, experienced professionals for permanent/full-time opportunities, as well as, staffing for the execution of "just-in-time", short term special projects and interim/transitional staffing challenges.  We place tremendous value on understanding the unique strengths and desires of the professionals we partner with and the specific needs and requirements of our clients who have trusted us with their human capital recruiting.