Salary Mid-Point: $55,000
Location: Chicago IL
Job Type: Permanent

Title: Accounts Payable Specialist

Reports to: Controller

Location: Chicago

The role is an opportunity for an experienced Accounts Payable professional to support a fast paced entrepreneurial organization that is passionate about food and seeks to continually use optimal business tools and innovative ways to deliver for our clients and customers.  Our business teams are nimble, flexible and adaptive as to how we manage our business in competitive markets.

Key Responsibilities

  • Match PO’s to Vendor invoices, validate amounts and resolve variances
  • Correctly code expenses in the correct period, GL accounts, location, and class
  • Follow up with corporate cardholders for expense details, obtain receipts, and record expenses
  • Ensure accounts are paid within agreed-upon terms
  • Enter in bank portal and submit ACH & wire payments for approval
  • Manage vendor records including change of address, 1099 designations, payment terms, and bank details
  • Serve as primary contact for payment related inquiries both internally and externally
  • Compile and submit 1099’s annually
  • Prepare spend reports for department managers on overall spend per department and by the vendors
  • Regularly validate pricing and update records of current pricing and price breaks
  • Analyze expense trends in our Expense Review process
  • Complete Accrual Journal Entries

Basic Qualifications

  • 3+ years of experience working in the Finance team of a mid-sized business, preferably in the wholesale food and beverage or CPG industry
  • 1-2 years of experience working on A/P management, direct supplier communication, and financial accounting including entering journal entries directly in the accounting system
  • Demonstrate a good understanding of accrual accounting, payment terms, and inventory management

Preferred Skills/Experience

  • Bachelor’s degree in Accounting or Finance preferred
  • Experience using QuickBooks Online, NetSuite, Sage Intacct, or similar accounting systems is strongly preferred
  • Extreme attention to detail and willingness to take initiative and resolve issues proactively
  • Able to collaborate with different teams and team members
  • Positive and professional demeanor
  • Excellent written and verbal communication skills