Salary Mid-Point: $65,000
Location: Chicago IL
Job Type: Permanent

IFG's interior design client is looking for a Payroll & Benefits Coordinator to process payroll payments of al company employees and compile payroll information by managing payroll preparation, completing reports and maintaining records. Additional responsibilities include developing, recommending and implementing approved, new or modified plans and employee benefit policies, and supervises administration of existing programs in all firm locations.

  • Ensure accuracy of payroll information and records by designing systems, directing the collection, calculation, and entering of data

  • Coordinate semi-monthly U.S. payroll processing using ADP payroll services

  • Provide payroll service providers with information to effectively and timely process payroll in all non-US locations

  • Handle approval of all company expense reports and reimbursement through regular payroll

  • Generate reports by compiling summaries of earnings, taxes, deductions, leave, disability and vacation accruals

  • Balance the payroll general ledger accounts by resolving payroll discrepancies

  • Maintain payroll guidelines by writing and updating policies and procedures

  • Ensure compliance with global, federal, state, and local legal requirements by studying existing and new legislation; enforce adherence to requirements; advise management on needed actions

  • Strict integrity with highly sensitive and confidential information regarding the company and its team members

  • Maintain employee records by keeping information confidential

  • Maintain professional and technical knowledge by attending educational workshops; review professional publications; establish personal networks; participate in professional societies

  • Assist in annual performance review process by planning, monitoring, and appraising job results

  • Organize professional development for supervisors and team members; finalize topics of discussion and coordinate with third party vendor to facilitate sessions

  • Manage onboarding and exit processes for all team members

  • Assist with candidate recruitment, including candidate review, phone screening, onsite interviews and creation of offer packages

  • Analyze benefit options and predict future costs

  • Achieve financial objectives by preparing the benefits and department operational budgets; schedule expenditures; analyze variances; initiate corrective actions

  • Inform employees of benefit usage by preparing and distributing benefit reports

  • Maintain benefit records by developing recordkeeping systems; initiating new-hire benefits; recording changes

  • Resolve team member questions and problems by interpreting benefit policies and procedures

  • Expedite delivery of benefits by establishing and maintaining working relationships with benefit providers

  • Reconcile benefits accounts by approving billing statements

Education & Experience

  • Bachelor’s degree in Accounting, Finance or business-related field

  • 3+ years experience involved in an organization’s Human Resources team or equivalent experience in a payroll and/or benefits role, preferably within a professional services based organization

  • Prior supervisory experience

  • Experience in general ledger, project accounting and closing processes

  • Ability to manage multiple projects simultaneously

  • Experience with Deltek Vision and/or is a plus