Salary Mid-Point: $130,000
Location: Chicago IL
Job Type: Permanent

Summary:  This role is in the Chicago, IL-based Shared Services Accounting team with responsibilities that include the management of the Accounts Payable and Payroll teams in Madison, WI and Chicago, IL.  This role will successfully oversee the delivery of the payables functions to all properties and support the business with driving best practices, process improvements and compliance within all areas of accounts payable and payroll services.

Responsibilities:

  • Play key role in optimizing the performance of the centralized Accounts Payable and Payroll environment for all properties in addition to onboarding of new properties in the future
  • Oversee  department activities, such as ACH  and check disbursements, vendor invoice processing and expense vouchers to ensure that they are complete, accurate and processed timely
  • Manage and maintain customer vendor relationships, terms of payments within company’s cash flow guidelines
  • Direct all day-to-day payroll processing and reporting in accordance with all federal, state and local tax laws and corporate policies and procedures
  • Support cash management initiatives and controls by partnering with Operations, Finance and Treasury business functions
  • Manages monthly closing of financial records and posting of month end information ensuring completeness and accuracy
  • Develops, implements and maintains systems, procedures and policies, including accounts payable and payroll functions to ensure adherence to company guidelines.
  • Produce and analyze meaningful weekly/monthly KPIs, dashboards and analytics to measure and improve performance including implementing action plans
  • Act as Shared Service Center point of contact for properties for escalations and urgent matters related to accounts payable and  payroll in addition to partnering with Operations, Accounting and HR
  • Contribute to the compliance with Sarbanes-Oxley, including the documentation of controls and processes, implementing controls and testing of controls around vendor maintenance and other accounts payable and payroll functions that enhances fraud detection controls
  • Develop and retain staff by recruiting, selecting, orienting, and training employees; manage team performance through coaching, counseling, planning/monitoring, and appraising job results
  • Drive team engagement through strong leadership principles and practices (performance management, team and interpersonal communication, etc)
  • Ensure compliance with federal, state, and local legal requirements in addition to managing and researching sales and use tax compliance, 1099 reporting, W2 reporting and other tax reporting

Required Qualifications:

  • Bachelor's Degree and/or equivalent experience
  • 5+ plus years of relevant Payables and/or Accounting leadership experience
  • Ability to travel (10-20%)
  • Excellent leadership, communication and facilitation skills
  • Demonstrated ability to lead and influence others across organizational levels
  • Demonstrated success with developing, implementing, managing, and monitoring effective internal controls
  • Demonstrated ability to navigate a fast-paced, changing environment and multiple re-prioritizations
  • Demonstrated change/project management skills -- can effectively lead projects by establishing priorities, building and executing project plans, and delivering on commitments
  • Demonstrated strong analytical skills with the ability to problem solve and use technology to improve the efficiency of the team
  • Strong Microsoft Office Suite skills (Word, Excel, PowerPoint) 

Preferred Qualifications:

  • CPA
  • Experience in Shared-Services model preferred
  • Experience with procure to pay software solutions (e.g., Coupa, Birchstreet, etc.) highly desirable, also including experience with UltiPro (UKG)
  • Demonstrated ability of implementing best practices in a shared services environment