Pay Rate: $0
Location: Vancouver BC
Job Type: Contract

Title: Group Administrator

Location: Downtown Vancouver - MUST BE LOCATED IN VANCOUVER

Duration: 18 months

 

IFG is looking for a high performing, action-oriented and organized Group Administrator to support our client, a global billion-dollar tech giant in the downtown Vancouver area.

 

The ideal candidate is someone who can navigate and change directions quickly and within a fast-paced environment and can embrace a challenge head on with confidence, a calm sense of urgency, and a positive attitude. 

You must have strong communication skills, along with a professional demeaner and a desire to remove barriers to ensure success. You must be detail-oriented, have strong multi-tasking skills, and practice consistent and timely follow-throughs. 

 

Responsibilities:

  • Coordinate catering, AV, venue selection, and logistics for internal events, off sites, morale events, team all hands meetings, and celebration events
  • Ensuring awareness and compliance with administrative operations policies and procedures    
  • Partner with support staff across the organization to ensure consistent experiences  
  • Maintain relevant security groups and distribution lists
  • Order office supplies and equipment for team and new hires  
  • Assist with new employee onboarding
  • Space management and facilities requests
  • Build and maintain good business relationships with partners and staff both internally and externally.
  • Managing team compliance and training status
  • Travel Planning and Coordination domestic and international travel, accommodation, visas
  • Be the first point of contact for all group administrative needs
  • Other projects as requested by Executive and Business teams
  • Assist in E+D level events as needed

 

Requirements:

  • Bachelor’s degree or relevant work experience and 4+ years of relevant work experience in administration.
  • Excellent customer service and strong written and verbal communication skills 
  • Relationship building skills, maturity, high degree of self-confidence 
  • Demonstrated skill of shifting approach in response to the demands of a changing situation  
  • Ability to deal with ambiguity, navigate uncertain situations, and drive for clarity
  • Strong cross-team collaboration & organizational skills
  • Ability to be flexible and work quickly & efficiently
  • Proficiency with Microsoft Word, Outlook, PowerPoint, Excel, and Teams meetings
  • Excellent skills in all aspects of planning, collaboration, communications, analytical capabilities and high level of attention to detail and proactive awareness
  • Knowledge of corporate organization and culture and the ability to navigate it successfully
  • Positive and impactful personality to join a fast paced and productive team

 

For consideration, please email your resume to Eileen@ifgpr.com with "Group Administrator" in the subject.  Other opportunities can be viewed at www.ifg-global.com